Contact Info

Sheila Weeks
Clay County Recorder



Clay County Recorder

300 West 4th Street

Suite #3

Spencer, Iowa 51301



712-262-1081 ๏‚•



712-264-3983 ๏†ฌ



Monday - Friday

8:00 am - 4:30 pm




Jami Grady

Alexa Guerrero

Duties of the County Recorder

The Governor's Proclamation announcement on June 22, 2024 included a provision (Section 12) that ๐™ฌ๐™–๐™ž๐™ซ๐™š๐™จ ๐™ฉ๐™๐™š ๐™›๐™š๐™š ๐™›๐™ค๐™ง ๐™– ๐™˜๐™š๐™ง๐™ฉ๐™ž๐™›๐™ž๐™š๐™™ ๐™˜๐™ค๐™ฅ๐™ฎ ๐™ค๐™› ๐™– ๐™ซ๐™ž๐™ฉ๐™–๐™ก ๐™ง๐™š๐™˜๐™ค๐™ง๐™™ ๐™ž๐™› ๐™ฉ๐™๐™–๐™ฉ ๐™ฉ๐™๐™š ๐™ง๐™š๐™˜๐™ค๐™ง๐™™ ๐™ฌ๐™–๐™จ ๐™ก๐™ค๐™จ๐™ฉ, ๐™™๐™š๐™จ๐™ฉ๐™ง๐™ค๐™ฎ๐™š๐™™, ๐™ค๐™ง ๐™ง๐™š๐™ฃ๐™™๐™š๐™ง๐™š๐™™ ๐™ž๐™ก๐™ก๐™š๐™œ๐™ž๐™—๐™ก๐™š

as a result of the severe storms and widespread flooding that occurred on June 21, 2024 and continued thereafter.


As of June 27, 2024, the following counties have been included in the most recent Disaster Emergency: Adair, Adams, Buena Vista, Butler, Calhoun, Cedar, Cherokee, Clay, Dallas, Franklin, Hamilton, Hancock, Harrison, Humboldt, Jasper, Iowa, Jackson, Kossuth, Marshall, Mitchell, Montgomery, Muscatine, Polk, Pottawattamie, Poweshiek, Shelby, Story, Tama and Wright Counties.

๐—ง๐—ต๐—ฒ ๐—ฝ๐—ฟ๐—ผ๐—ฐ๐—น๐—ฎ๐—บ๐—ฎ๐˜๐—ถ๐—ผ๐—ป ๐˜€๐—ต๐—ฎ๐—น๐—น ๐—ฒ๐˜…๐—ฝ๐—ถ๐—ฟ๐—ฒ ๐—ผ๐—ป ๐—๐˜‚๐—น๐˜† ๐Ÿฎ๐Ÿฒ, ๐Ÿฎ๐Ÿฌ๐Ÿฎ๐Ÿฐ at 11:59 pm unless sooner terminated or extended in writing by the Governor.

Due to staffing issues, the Clay County Recorder's Office will be unable to process passport applications starting July 8, 2024, until further notice. Surrounding counties may have availability. Check with those counties for more information.

The office of County Recorder was created by the First Legislative Assembly of the Territory of Iowa in 1839 and is responsible for recording and maintaining official records affecting title to real estate including, but not limited to, deeds, contracts, mortgages, assignments, releases, federal and state tax liens, affidavits, plats and surveys, section corner certificates, easements, condemnations, trade names, leases, 28E and drainage agreements, bills of sale, articles of incorporation, financing statements, and numerous other documents.

Additional Duties
Military Records
Passport Services
Real Estate
Recorder's DNR Services
Vital Records

Transfer Tax Calculator

Job Opportunities